Covid-19; making history

How many times have we looked through history books and marvelled at details in the photographs? Details that draw us in and illustrate moments in our history that shape the times we live in?

Every moment in time, becomes history as soon as it has passed; some are fleeting and only to remembered by the people they actually affect; Recorded yes, but reserved for reflection by a small number of people. Others are momentous and far reaching. Those moments are the ones that are recorded and studied for years and years to come.

Today we find ourselves living through a moment in time that we know will be poured over by future generations. The Covid-19 pandemic is affecting the World as a whole and each member of our society will be affected in significant and possibly, long lasting ways. Life as we knew it, has changed and is continuing to change; History is being written right now.

These are the times, the moments and the images that will be written about and studied and they need to be recorded.

The Town Council has been contacted by the West Sussex Record Office who have put out a call for documentation about the pandemic to be preserved for posterity.

Please read the information below and help where you can.

History in the making: Collecting Covid-19 archives FAQs

 What does West Sussex Record Office do?

West Sussex Record Office (commonly abbreviated to WSRO) acquires and preserves the historic archives of the County, makes them available to everyone who wishes to see them, and promotes their use for study and enjoyment.

The Record Office was set up in 1946 and has been located in its current purpose-built archive centre at 3 Orchard Street, Chichester, since 1989. It holds collections dating back to 780 AD.

WSRO looks after records relating to almost every aspect of life in West Sussex. Key areas include local authorities, churches, schools, hospitals, businesses, landed estates, the Royal Sussex Regiment, photographs, maps, and community archives. We also collect records of local individuals which help to document the lives of ordinary people and the communities they live in.

Why is WSRO interested in collecting diaries about Covid-19?

WSRO’s mission is to collect unique documents relating to the history of the county of West Sussex, including items which record the local impact of major events such as the Covid-19 pandemic.

We have diaries at the Record Office dating back over three hundred years and they give us a unique window into the past and bring history to life before our eyes. By contributing diaries and other material recording your experience of the Covid-19 pandemic, you will help historians of the future to understand what people thought, felt and experienced during this time and offer them an insight into the impact of this event on people locally.

What type of material will WSRO take in?

WSRO can take in material in paper or digital format and accepts a wide range of different types of documents including, but not limited to, diaries, photographs, letters, leaflets, flyers, posters, oral histories. We are keen to create a community archive which is representative of people’s experience of the Covid-19 pandemic so welcome donations of any documents relating to this. This might include a diary kept in a notebook or photographs taken on your phone which document the impact of the pandemic. These are just two examples but if you are unsure, please don’t hesitate to contact us on record.office@westsussex.gov.uk and we can advise.

If you are creating material in a digital format then we ask that you use file types which are widely used and supported. These include: Microsoft Word (.docx or .doc), Microsoft Excel (.xlsx or .xls), TIFF (.tiff), JPEG (.jpeg), PDF (.pdf), .wav and .mp3. If you have any questions about the file formats of your digital records and what we can accept then please don’t hesitate to contact us.

Although WSRO does not take in films or video, we are working with our partners, Screen Archive South East, who can. If you have films or video which you would like to deposit, please let us know and we will put you in touch with Screen Archive South East.

If you are taking photographs or filming you should ensure that people appearing in the image or film have given their permission or cannot be identified (e.g. if you are taking a photograph of a queue you might want to do so from the back so that people’s faces can’t be seen).

Unfortunately, WSRO cannot accept objects but please get in touch if you have this kind of material, or if you are unsure whether or not WSRO will take something, and we will be able to offer advice.

How do I send my diary to WSRO?

There are several different ways WSRO can receive material including in person, via post, and over email. However, before you bring an item in or send it, please contact us (record.office@westsussex.gov.uk). We may need to arrange an appointment to meet you, have questions about the format the item is in, discuss with you what will happen to the item(s) you donate, and agree what will happen with the copyright in the item.

If you are depositing a diary, it would be very helpful if you could write a very short paragraph to include your name, where you are from, your occupation and a little bit about yourself. This only needs to be a couple of sentences but it will help us, and researchers, to understand more about the context in which your diary was created.

What are the terms on which WSRO will take my diary? Is there anything to sign?

We are asking that any Covid-19 related material comes to us as a gift. This means that the ownership of the item will pass to WSRO on behalf of West Sussex County Council. This is to ensure that all material in this new community archive can be managed on the same terms.

We also ask, where possible, that copyright in your diary or photographs is assigned to WSRO and this is something we will discuss with you when you contact us about a potential deposit.

There will be a very short receipt to sign to confirm that you have donated an item or items to WSRO. We are also drafting a form which will enable you to specify in more detail how you are happy for your diary and/or other item(s) to be used.

What will WSRO do with my diary?

Any material which comes to WSRO is catalogued. This means that each item is assigned a unique reference number and archive staff write a brief description about the document to help researchers find it on our online catalogue. You can see some examples on our catalogue here: http://185.121.204.173/searchonline/. You could try typing ‘diary’ in the Quick Search box near the top of the screen to see examples of how other diaries have been catalogued.

WSRO will write the catalogue number on the diary or change the title of a digital item to incorporate the new reference. We will also take any measures which are necessary to preserve the document. This might involve repackaging it in archival materials, repairing damaged items, or creating digital copies.

Once this has been done, your diary can be found on the online catalogue and researchers can come into the Record Office to look at it.

Cataloguing can be a time-consuming process, particularly when we have received a large quantity of material, so the catalogue entries for your items will not appear online immediately.  However, rest assured that we will be working on this and a catalogue entry for your item(s) will appear online in due course.

Who will be able to see my diary? Will it be online?

Anyone who is interested will be able to come into the Record Office to look at your diary or other material you have deposited. This might include academics, school pupils, local and family historians, and there may be some media interest. Please be aware that researchers can request copies of material you have deposited for their own private research unless you have specified otherwise. Copies may be provided on paper as photocopies or electronically as scans but researchers sign an agreement to state that any copies they receive will not be reproduced elsewhere.

When you bring your diary in, we will ask you how you are happy for us to use it. We will not share your diary online unless you have given us explicit permission to do so.

What happens if my diary contains information I don’t want other people to see?

We understand that diaries by their nature can contain very personal and private information. If this is the case then we will discuss with you the possibility of applying a closure period. This means that no-one (aside from Record Office staff) will be able to see your diary for that time. We can be flexible about the length of the closure period and will discuss with you whether a closure period will be necessary and if so how long it would be appropriate to close your diary for.

There is also the possibility that your diary may contain information which would cause damage or distress to people mentioned in it. If this is the case, then under the General Data Protection Regulation (GDPR) WSRO will need to close your diary to protect those individuals. Staff will discuss with you whether there is the possibility that your diary contains sensitive information about other people and will also check themselves. If your diary does need to be closed under Data Protection legislation then staff will contact you to let you know.

Urgent appeal for specialist equipment

This is an update from West Sussex County Council.

People in West Sussex who are no longer using key items of specialist community equipment are being asked to return them as soon as possible to help the NHS during the coronavirus crisis.

Items urgently needed include; specialist hospital-style beds, mattresses, hoists, commodes.

Any unused equipment currently on loan can be returned if no longer needed.

To arrange a collection please phone NRS Healthcare on 0345 127 2931 or email enquiries@westsussex.nrs-uk.net

NRS Healthcare runs the county’s specialist rehab equipment service on behalf of the council and the local NHS.

All collection drivers will follow strict social distancing measures.

Support and local advice

This is an update from West Sussex County Council.

Could you benefit from emotional support, guidance and a listening ear? If so, Carers Support West Sussex are on hand to help during these uncertain times.

They are available via email, phone or online where they can offer you a friendly and informal chat. You do not need to be in a caring role to benefit from this service. 

Phone: 0300 028 8888
Email: info@carerssupport.org.uk
Website and online chat: www.carerssupport.org.uk

Response line opening times: Mon, Tue, Thur & Fri  9am – 5pm, Wed 9am-7pm, Sat 10am-12pm.

‘Thank you’ to the care workers

This is an update from West Sussex County Council.

People working in care are doing an amazing job at this particularly difficult time and we want to say a huge ‘thank you’ to each and every person caring for our vulnerable and elderly residents. Now more than ever the care sector needs more people to work in care, so if you feel you have the skills and values to take on this challenging but enormously rewarding role please search for local jobs or contact our Proud to Care team here.

People from all sorts of backgrounds can be perfect for a job in care – read about Brendan who worked in Hotel Management for 25 years until he changed careers to work in care and hasn’t looked back.

Coranavirus update from WSCC

This is an update from West Sussex County Council.

As we enter a further stage of lockdown we wanted to give a reminder of where you can find the latest information and updates regarding the COVID-19 outbreak.

It is so important that we all continue to stay at home wherever possible and do not meet others, even friends or family. Remember you can spread the virus even if you don’t have symptoms.

We should all make sure we:

  • Only go outside for food, health reasons or work (but only if you cannot work from home)
  • Stay 2 metres (6ft) away from other people at all times
  • Wash our hands as soon as we get home

With the majority of us spending prolonged periods of time at home, taking care of your mind as well as your body has never been more important. The Every Mind Matters website from the NHS has guidance, tips and advice on looking after your mental health and wellbeing at this challenging time.

If you are unsure about the advice then take a look at the government website for guidance on what you can and cannot do. There is also a really helpful blog from Public Health England which is regularly updated to answer many frequently asked questions.

There are steps we can all take to prevent the spread of coronavirus. Please follow the NHS advice and:

  • wash your hands with soap and water often – do this for at least 20 seconds
  • always wash your hands when you get home or into work
  • use hand sanitiser gel if soap and water are not available
  • cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze
  • put used tissues in the bin straight away and wash your hands afterwards
  • try to avoid close contact with people who are unwell

Please also visit our dedicated webpage where you can find updates on our services and how they are being impacted in light of the current situation, as well as lots of other links to useful sources of information for residents and businesses.

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Due to the current Covid-19 outbreak, Relate North and South West Sussex are offering telephone and web cam counselling.

Relate supports individuals, couples and families and also provides children and young people’s counselling. They have been working hard to ensure that people can access their services. Relate’s service supports people to manage their anxieties and fears and helps to build resilience in the current situation. It also supports those couples struggling with their relationships, whether married, co-habiting, or divorced and co-parenting.

Relate’s charges are on a sliding scale and they are able to offer subsidies or a limited number of sessions free of charge, dependent on funding available and on a case by case basis. Please ask when you telephone.

For more advice and details about telephone or web cam counselling, please telephone Relate as follows:

  • Mondays to Fridays 9am to 1pm 07799 170582
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Businesses and Residents Urged To Check Security

Local businesses are being urged to ensure their premises are sufficiently protected during the Covid-19 outbreak.

Sussex Police believe there could be an increase in organised acquisitive crime across the county – including burglaries of business premises – and have increased police patrols and proactive targeting of known local criminals.

Officers are also advising residents to make sure that their valuables are secure, especially as warmer weather may well result in opportunistic crooks taking advantage of properties left insecure.

You can find crime prevention advice for protecting your business from the inside out and keeping high value items safe at home on the Sussex Police website.

Detective Chief Inspector Alasdair Henry, burglary prevention lead for Sussex Police, said: “We take burglary very seriously. Staff across the force are working hard to prevent an increase in burglary and we are ready to respond to any spikes in such criminality.

“We are urging business owners to ensure that they have sufficient and robust security features in place and that they are in full working order. Security cameras should be checked and owners need to make sure that any service doors are both secure and locked. Don’t store cash in premises whilst they are closed.

“Owners of high value jewellery are encouraged to ensure it is securely locked away in the house, ideally in a safe or similar secure storage, rather than being left in drawers or cupboards. Residents should ensure that doors to their homes are kept locked, especially overnight, but also when they might be out enjoying their gardens, and that they have measures in place to keep their residence secure.

“It is vital that we all work together to disrupt organised crime and prevent opportunistic burglaries. Our Sussex Police website provides some excellent detailed advice on how to protect your property from crime.

“Please do not hesitate to report suspicious activity to us. This includes reporting people trying to sell items that you suspect are stolen. If you have any information concerning burglary or people selling stolen goods please get in touch with us immediately online or by calling 101. You can also report anonymously to the independent charity Crimestoppers on 0800 555 111.

“In an emergency, such as a crime in progress, please dial 999.”

Katy Bourne, Sussex Police and Crime Commissioner said: “It is important to remember at this time that, whilst our police officers are having to provide support to protect the capacity of the NHS, they are still committed to protecting our communities because criminals are not staying at home.

“As many businesses have been forced to close due to the ‘lockdown’, the vacant premises are more vulnerable to being targeted by criminals seeking to make a profit from this pandemic. So, I’m urging business owners to heed the preventative advice that Sussex Police have released today and take simple measures to better protect themselves and their livelihood.

“The police are still there for us when we need them most, so if you see something suspicious or have been a victim of any crime type, please still report.”

Communities can work together to prevent crime. By joining an existing Neighbourhood Watch scheme or becoming a Neighbourhood Watch co-ordinator, your community can be stronger together.

Wash your hands of coronavirus scams!

Along with East Grinstead Emergency Action Group is being co-ordinated by the Town Council / the Mug Tree via our switchboard number (0342 323636) you can pay for shopping by card over the phone or bank transfer, only if necessary for you and being your choice will we take cash.   All our volunteers have ID and will leave your shopping on the doorstep and ring the doorbell we will not enter your home for any reason.

Please stay safe.

Ad: Tarana Restaurant Lingfield

Tarana are doing is 50% discount for NHS staff collection only from 5pm till 10pm 7 days a week. They are also doing deliveries for vulnerable customers from the hours of 12pm till 3pm Sunday to Thursday but require an order 24 hours before.

Call them on 01342 832222.