Meetings

The Town Council is grateful for public interest in the workings of Council, the various Committees and the Parish Halls Charity (on which all Members serve as Trustees).

All meeting dates are set in the autumn for the following civic year (so in November 2011 the dates for all the meetings for May 2012 to April 2013 were set). These are published in the Civic News and on the Town Council notice boards as well as the Town Council website – see right. The agenda for the meetings is also posted on the Town Council notice boards and website approximately a week before the meeting. You can look at the agenda and decide if you wish to attend.

Council Chamber

Public questions

All committee meetings start with 15 minutes of time allocated to public questions. This allows questions concerning the committee to be asked. If possible they will be answered straight away but sometimes it might be necessary to take the question away. Questions need not be notified in writing to the Town Clerk in advance, but if you do so there is more chance of an answer being available on the night. The Committee are not allowed during public question time to discuss matters later on the agenda or give an indication as to how they intend to vote on a matter on the agenda.

Once public question time ends the public may only observe the committees work, they are not allowed to ask or offer additional information.

Notes

  • All full Committee and Council meetings are held in the Council Chamber at East Court Mansion and are open to the public.
  • From May 2012, meetings commence at 7pm with the exception of the Charities Committee meetings which will commence immediately following the Amenities & Tourism Committee meetings, and the Special Council meeting on 21 June to approve the annual accounts, which will be held immediately following F&GP Committee.
  • Before May 2012, meetings commence at 7:45pm, with the same exceptions as above.
  • All Council meetings provide a maximum period of 30 minutes for public questions commencing at 7pm
  • All Committee meetings provide a maximum period of 15 minutes for public questions commencing at 7pm
  • All meetings are held at East Court Mansion

Minutes

It should be borne in mind that whilst minutes will generally be posted within four weeks of the meeting they remain as draft unadopted minutes until they are ratified at the following meeting of Council or Committee as appropriate.

Where appendices or attachments are referred to in reports and minutes these are not accessible on the site. Public wishing to view such documents may do so at the Town Council offices in East Court Mansion, Mondays to Fridays, 9am to 4pm.

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Diary of meetings